# Privacy Policy — HOD Claude Integrator
Last updated: 28 August 2026
This policy describes how HOUSE OF DIGBY Inc. ("HOUSE OF DIGBY", "we", "us")
handles information accessed by HOD Claude Integrator ("the Application"), an
internal tool we built for our own use.
## 1. Scope
The Application connects only to QuickBooks Online company files belonging to
HOUSE OF DIGBY Inc. and its affiliates. It is not offered to the public and
holds no customer accounts. There are no external users whose personal
information we collect through it.
## 2. What information the Application accesses
Through the QuickBooks Online API, the Application reads:
- Supplier bills and purchase orders, including line items, quantities and
amounts
- Vendor records, including business names and contact details
- Related transaction detail needed to match a purchase to a shipment
Vendor records may contain the names, business addresses, email addresses and
telephone numbers of individuals acting for our suppliers. This is business
contact information already held in our accounting records.
The Application does not access payroll records, employee personal information,
banking credentials, or payment card data.
## 3. What we do with it
The information is used for one purpose: comparing what HOUSE OF DIGBY was
billed for goods against what those goods actually cost to land, and reporting
differences internally to the people responsible for purchasing and pricing.
We do not sell this information. We do not share it with any third party for
marketing. We do not use it to build profiles of individuals.
## 4. Where it is processed and stored
The Application runs on Google Cloud Platform infrastructure operated by HOUSE
OF DIGBY in Canadian regions. Derived findings — the comparison results, not
copies of the accounting records — are stored there and delivered by email to
HOUSE OF DIGBY staff. Records read from QuickBooks Online are held only as long
as needed to produce a report.
Some analysis is performed using Anthropic's Claude models under HOUSE OF
DIGBY's commercial agreement with Anthropic, under which submitted data is not
used to train models.
## 5. Access
Access is limited to HOUSE OF DIGBY employees and authorised contractors who
need it for their work. The connection to QuickBooks Online is authorised by a
HOUSE OF DIGBY administrator and can be revoked at any time from within
QuickBooks Online.
## 6. Retention and deletion
Underlying accounting records are not retained beyond what is required to
generate a report. Report findings are retained for internal review and deleted
when no longer needed. Disconnecting the Application in QuickBooks Online ends
all further access immediately.
## 7. Security
Credentials are held in Google Secret Manager and are not stored in source code.
Access to the systems running the Application is restricted to named accounts.
Data is encrypted in transit and at rest by the underlying platforms.
## 8. Your rights
Individuals whose business contact information appears in our records may ask
what we hold about them, and ask that it be corrected. Canadian federal privacy
law (PIPEDA) applies to our handling of personal information in the course of
commercial activity. Requests go to the contact below.
## 9. Changes
We may update this policy. The date above reflects the current version.
## 10. Contact
HOUSE OF DIGBY Inc.